As this site has become more widely known around the world, the issue of localization has been raised. The scripts I’ve written are based on my initial use as an English speaker with the International English version of Adobe InDesign. That’s fine for myself and other anglophones, but there are also times when scripts that are run on different language versions of Adobe InDesign:
Have an English user interface or output; or
Didn’t work because the script relied on coding that required a code reference based on the English language version of Adobe InDesign.
To this end, I’ve rectified issues concerning non-functioning scripts based on coding issues. However, translating the scripts into other languages is a task that I cannot undertake on my own as I do not speak other languages besides English, and would never solely rely on automatic translation software or services such as Google Translate.
I’m also aware that some of the scripts on this site gain more traction from countries where English is not the first spoken language, such as the following videos:
Profeivan’s video about Data Merge to Single Record Script (Spanish)
Com2Publish video about Draw Measurements Around Objects script (German)
Adobe DE’s video (featuring Haeme Ulrich) about Draw Measurements Around Objects script (German)
Though recently, the stars have somewhat aligned. I was approached to update my wall-planner script so that it could contain German and French user interfaces and outputs. With the assistance from the requester, as well as further assistance that has expanded this to Portuguese as well, this script has been updated.
In addition, the script can provide a wall planner in one of fourteen languages:
English
dansk
deutsch
español
ελληνικά
français
italiano
Nederlands
norsk
polski
português
Русский
suomi
svenska
The updated script can be found on the scripts page. Ultimately, I would like to update this – and other scripts on this site that contain user interfaces or outputs – to feature other languages besides English. If this is of interest to you, please contact me via my contact page.
Since 2016, Colecandoo has provided the free version of the Data Merge to Single Records script for Adobe InDesign – a script that allows single records to be exported from Data Merge with unique filenames available from the Data Merge database itself. This improves Adobe InDesign’s default – naming each file Untitled-N and is only available for InDesign files, not PDFs.
On that note, the PRO version of this script is now available!
This script improves upon the free original by:
Exporting to various additional file formats, such as interactive PDF, EPS, PNG, JPG, direct to print, or PDF via InDesign first;
Add a primary key to either the start or the end of a filename;
When exporting to certain file formats – the ability to run a user-selected additional script before the export.
The original Data Merge to Single Records script offered by Colecandoo remains free and can be downloaded from the scripts page.
Within the type menu of
Adobe InDesign is the Text Variables feature. This allows users to insert a
special character that will display one of the following items:
A chapter number
A file-related date such
as the creation date, modification date or output date
Filename
Image Name (aka captions
setup)
Last Page Number
Running Header based on
either a used paragraph or character style
Custom static text
Unfortunately, there is an unwanted behaviour of the text variables – InDesign treats them as a single character rather than the actual content within the variable. This has a few unwanted consequences:
Long variables that would
normally break over several lines are squished into one line;
They cannot be formatted
using GREP or Nested styles, nor can specific words be manually selected for
formatting.
It’s an issue that is “in backlog” by the Adobe InDesign team to address, but that was first stated in 2017.
If the issue was resolved, it would have enabled my GREPGraph solution to be applied in the following InDesignSecrets article.
As it turns out, it is also affecting another solution that would make lives easier for anyone who has to create diaries and planners on a regular basis.
The brief:
A planner is created
by making a base template and then creating threaded text for the dates that
are represented only by numbers. This makes populating a diary from week to
week relatively easy…
…until the other material has to be populated, such as what month it is, what term it is, and what week it is. This is best illustrated in the first two minutes of a Youtube video by Rob Cubbon.
Incidentally in Rob’s video, he uses frame breaks between each record, but that isn’t required. Instead, adjust the paragraph style of the numbers by going to the Keep Options and from the Start Paragraph dropdown, select In Next Frame.
The technique:
Instead of populating
the text frames simply with numbers, what if the frames were populated with
more information that can be called upon by running header text variables, such
as the month?
I can make a list in
excel that contains the day of the week and the month in one column. This is
also done without a space intentionally for reasons that will become evident
soon.
I can then copy this text
to my InDesign file. However, note that the text overflows and isn’t correct –
that is because the flowing numbers need to have a character style that will
hide the text that we want to be visible elsewhere. To do this, I’ve created a character
style called hidden, and its properties are:
.1 point high;
1% wide;
No fill or stroke.
That’s fine, but
applying that manually to everything but the numbers will be a nuisance, so the
paragraph style for the numbers has to be modified using Nested Styles.
The nested style will apply a style of [None] to the digits as they need to be visible, but will intentionally hide the month.
So why I am I
intentionally hiding the month? Because I’m only interested in the information
it represents, and this can be called upon by a text variable. I will go to the
master page and insert a text variable for a running header showing me the
first result of hidden on the page.
The issue with the technique
That’s fine until I
get to a spread that contains two months. I’d rather both months be present
rather than the earlier month. For example, I’d like the headline to read
April/May instead of April. I can do this by returning to my master page, apply
my blinking text cursor to the text variable that is already there, type a
slash and then create a new text variable that is a running header looking for
hidden character style in the last instance.
Once I’ve inserted the
variable and returned to that spread, that now looks fine, but all others are
now affected.
I should be able to
make a GREP style that will look for a word, then a backslash, and the same
word it initially found. I’ll create a new text frame with some sample text to
see if it works. The GREP code I’ll use is this:
Apply style: Hidden
GREP: (.+?)\K\/\1
Looks like its working
in my demo, but as I check the document it isn’t… I’ll find a spread where I
know the months split.
But that should work. I saw it work on plain text, why isn’t it working on text variables? That’s because GREP styles and Nested Styles don’t work on text variables. If I want this technique to work, I’ll have to use a workaround.
The workarounds:
Use a script to convert the text variables to plain text. Marijan Tompa used to have such a product via the Adobe Exchange, but it has since been removed, and it is not mine to give away. Other scripts do exist on the Adobe InDesign forums, but they are not as flexible as Marijan’s original script. It also works only one way, and can’t convert the text back to variables.
Don’t attempt to use the GREP style to hide the duplicate month, but instead only add a Running Header for the first instance on a page and add the others manually by overriding the affected master pages;
Create the desired date in Excel using a formula.
The issue with the
first two solutions is that it prevents the solution from remaining live. The
last solution will work but requires in-depth knowledge of Excel and – for many
diaries – requires having an Excel file on stand-by for this purpose.
Ultimately, I’d love to see a fix for this issue as it would open up many possibilities. If you feel that this needs attention now rather than later, please cast your vote here.
At the time of
writing, there are three multi-page/artboard file formats that Adobe InDesign
can import when placing a file via the File/Place function. These formats are:
PDF
Adobe Illustrator
Adobe InDesign
(While it is possible to create many artboards in Adobe Photoshop, it is not possible to import a specific Photoshop artboard into Adobe InDesign… – at the time of writing that is – but that is another article!)
When placing one of these three formats, it is possible to control several import functions using the show import dialog box, such as:
Which page (or pages) to
import;
How the pages should be
cropped;
Whether or not to place
the pages with a transparent background; and
What layers to show and
their visibility;
However, when importing these file types as variable images during a data merge, these options are unavailable and replaced with the following:
Only the first absolute page of the file is imported (not always the page numbered 1 as the first page can also be – for example – in roman numerals or start at a page other than one); and
Page cropping, transparency and layer visibility is determined by the same variables as the last file of that type to be placed into the artwork.
For now, there is no
workaround to control the latter issues during a data merge, other than to be
familiar with this behaviour and plan the merge accordingly. There is a
workaround for importing pages beyond the first page of a PDF file… but not
an Illustrator or InDesign file.
Workaround: Split the PDF
The term “workaround”
is used loosely in this context. Unfortunately, the solution is to break the
PDFs into single page records. This can be done within Acrobat using the split button
from the organise pages panel.
This feature also
allows multiple files to be split at once.
By default, the resulting files will maintain the same filename with the addition of _Partx prior to the filename, with x representing the absolute page number.
Otherwise, I’ve prepared an action that you can download here that will save the PDFs to the Documents folder of the machine running the action.
(Yes, I’m also aware that there are quite literally hundreds of websites out there that will split multi-page PDFs to single PDFs for free. However, the methods outlined above will do so without involving a third party).
The next part of the workaround involves the data itself, and I’ll be using Microsoft Excel to create formulas to make the numbering for the resulting pages. All variable images being referenced will also be in the same folder as the data file, meaning only the filename is required and not the full path and the filename.
For data where the page number is
known
Add a column to the
database that references the absolute PDF page number that needs to be
imported.
Absolute vs Section numbers abridged:
Absolute numbers refers to a page number based on the total count of pages in the document, while section numbers refers to the page number that was applied using page numbering in the application that made the PDF.
For example, take a PDF that contains 20 pages with the first six pages being in roman numerals, and the remainder being in decimal numbers. These two different styles of numbering are section numbers, while absolute page numbers refer to the total count of pages. To reference page iv of the PDF, the absolute page number to reference is 4. To reference page 5 of the PDF, the absolute page number reference is 11.
In this example, the A
column represents the PDF to reference, the B column represents the absolute page
number, and C represents the result. To obtain this result, the following
formula can be used:
=SUBSTITUTE(A2,".PDF","_Part"&B2&".pdf")
This formula will look at filename reference and substitute the .PDF portion of the filename for _Partx.pdf, where x represents the figure in the B column. Using this formula, only filenames with the PDF extension will be affected, while filenames in other formats will be unaffected.
For data where the page reference
needs to increment by one more than the row above
The same formula can be used for the naming, but another formula is used to determine if the page reference should increase if the same base file is being referenced in the row directly above.
In this example, the N column represents the PDF to reference, the O column represents the absolute page number, and P represents the result. A 24 page file NS91912 is being merged and needs to have the page reference incremented by one so that the filenames are NS91912_Part1.pdf to NS91912_Part24.pdf. The following formula can be used to change the page reference:
=IF(N2=N1,O1+1,1)
This formula will look
at the filename and determine that if the filename is different to the row
above, put the number 1 in the cell, BUT if the filename is the same as the row
above, take the page value from the cell above and add 1 to it into this cell.
In a perfect world
Again, this is a workaround – it will only work for PDFs and requires some upfront work to prepare. Ideally, if I had my way and could implement some improvements, I’d like to see:
Not just the ability to
choose a specific page, but choose the correct trim box and layers as well. For
example, a file reference such as myFile.pdf;1,trim;Layer1,Layer2 where 1
represents the absolute page number, trim represents what trim box to use, and
Layer1,Layer2 represent the layers I would like to appear (or leave the layer
bit blank if all layers should be visible).
The ability to perform a
similar task for incoming INDD, AI or PSD files.
