My Calendar Caffuffle

Around this time of year, I usually get into the festive season by offering a new script for readers of the website. This year, I intended to release a free script that would generate a year planner based on the calendar year, page size and school term dates. After a weekend or so, I’d managed to create a proof of principle script using a Native InDesign Dialog and used it in a live project. Here are some shots of the first iteration of the script, along with the output:

01oldUI

02oldresult

While the script worked, it was not perfect, given that there was no error correction for the date fields, so if values were entered into date fields that weren’t the correct date syntax, the script would return an error. It was at this moment in time that I’d realised something very important:

There’s a difference between Native InDesign Dialogs and ScriptUI

Gabe Harbs has a brilliant write-up about the differences on the InDesign Scripting forums but ultimately it meant that the script would not allow for error correction unless it was rewritten using ScriptUI, something I was hoping to avoid. I’ve begun the re-write of the script but have not proceeded to far as I’m encountering a few issues. Here’s what I have now:

03newUI

For now, that’s as far as the script has progressed, and this leads onto the second issue:

A busy work schedule that included Adobe MAX

IMAG0547

Between October to December is usually very busy as there is seasonal work such as school diaries, yearbooks and other collateral that is wanted by the end of the Australian school year. In addition to this influx of work, I also had the opportunity to attend Adobe MAX 2017 in Las Vegas, Nevada, USA.

During MAX, I’d informed several of my peers about the upcoming script that I’d planned on releasing, only to realise the following:

Schools years, terms and holidays differ between countries

In Australia, the school year starts towards the end of January and ends at the in the second or third week of December. There are four terms and each state has their own term dates. Within this structure, private schools can also set their own dates, and this usually varies by a week or so of the Government schools. Given that I live in Australia, I’d created the script for use within the rules that apply for Australia.

However, I’d neglected the fact that users in the northern hemisphere have a completely different school year that starts in one calendar year and finishes in the next calendar year. This rendered my script of little to no use to most InDesign users, so for now the script sits on the shelf waiting for a quieter time before I revisit the idea.

I won’t leave you empty-handed!

Despite these setbacks, I still have a festive season gift to bestow: A day to a page planner script. Upon running this script, the user is asked for a start and end date range in ISO date format. When an appropriate date range is chosen and the OK button is clicked, a new InDesign document is made, creating threaded frames that contain a day to a page that contains the correct date.

04dotwmaker

05dotwmakerresult

The script can be downloaded from the downloads page of Colecandoo.

If you are interested in the year planner project discussed in this article, feel free to contact me via my contact page.

Check out the Youtube videos too!

Since 2015, I’ve also been preparing a series of short videos on Youtube that complement the articles already on the Colecandoo website. I plan to release more videos and if you haven’t seen the channel, check it out here.

 

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Quick-tip: rename all links in an InDesign file

When working with difficult clients, it can be tempting to take out some frustration on the clients’ files, such as naming links within a file rather inappropriately. An example would be a picture placed into an InDesign file with the name lousypicture.jpg. Seems harmless enough, but this is a tame example compared to what might be going through your mind as a reader. Also, no – I’ve never done this and I’ve always behaved in a professional manner to my clients.

Seems like harmless enough fun… until the client requests packaged InDesign files of their artwork. Then it’s easy for the client to see all of the inappropriate names that were given to the links in their artwork, and unless they have a sense of humour about it, expect to receive… negative feedback.

If you’ve been in a situation like this and needed to rename all links in a document, then scripter Kasyan Servetsky has an ideal script for you: batch rename and link. Once the script is run, it renames and relinks all links in an InDesign file based on their page number and their position on the page. So a name such as lousypicture.jpg will now become AA_0002_r1.jpg

I’d originally used this script four years ago when I received a strange use-case where a customer wanted the images from their annual report labelled in terms of what pages the images were on, and this script was quite handy for that.

However, I can see the more appropriate use-case of having to rename inappropriate or offensively-named links when handing files over to clients.

Housekeeping Scripts

You finally have an approval on that print project you’ve been working on for the last few months. All that’s left to do is make a PDF for the printer and be done with it, right?

Nope. It’s time to do some housekeeping on the file. Let me use this metaphor, once you’ve made dinner, you don’t leave your dirty pots and pans in the sink, do you?

It’s time to do some housekeeping, and in this episode of “must haves” on the Colecandoo Youtube channel, we’ll look at several scripts to keep your files nice and tidy.

Disclaimer

One word of caution with any of the scripts shown in the video. They are all destructive in nature. That is, they intentionally remove items from a document. Make sure you save your work prior to running these scripts, just in case they have a catastrophic impact on your artwork. I’m showing these scripts for educational purposes only, this is not a tutorial on how to use these scripts.

Images and Frames

Cleanup Pasteboard

The first script removes items from the pasteboard. Run the script and select the distance from the trim edge and importantly whether threaded text on the pasteboard should be removed.

I can hear some of you now saying “but what if I’ve left important notes on the pasteboard for the next person who works on the artwork”? Well, either don’t use this script, or put your notes on after you’ve run this script.

Empty Frame Remover

This script removes any purely empty frames, that is no fill or stroke that have no special settings applied such as text wrap or text on a path. Once run, it scans the document and removes all of these empty frames.

Trista DPI

The next script resamples all images over a given resolution to a more appropriate resolution. It’s great for projects such as yearbooks where the resolution of images is often far greater than it needs to be.

Now, I was in two minds to whether I show this script or not. Out of the scripts being shown in this video, this is both the most powerful and potentially most destructive of them. Ultimately, read the instructions before using this script, and make sure you have access to backups in case things go wrong.

Colour

Next, let’s address some colour issues that may have come about from selecting registration by mistake, or left-over swatches from a Microsoft Word import.

Unlike many scripts I’ve shown previously, most of these scripts are buried in forum posts, so it’s a matter of reading the post, finding the script, copying and pasting into a text editor and saving as a .jsx file.

It’s worth noting that all of these scripts only affect colours generated within InDesign, so won’t fix colour issues in links such as PDFs or photoshop files.

Add unnamed colours

Let’s start off with this easy one-line script that adds all unnamed colours to the swatches palette. True, it’s just as easy to select this from the swatches menu. Regardless how it’s run, this should be the first step to cleaning up the swatches. You can cut and paste it from below:

app.menuActions.item("$ID/Add All Unnamed Colors").invoke();

Reduce Colors

This script launches a prompt that allows you to search for colours that are a given percentage different from each other and merge them to the swatch that appears higher in the swatches panel.

If you’re using a special knockout black swatch and don’t want it to become the default black, perhaps make it a spot colour while running these scripts.

I explain the differences between these colours in more depth in Episode 14.

Registration Fix

This script converts all registration colour applied by InDesign to its respective tint of Black.

RGB/LAB GREY swatches to Shades of Black

I’ve written a script that converts RGB and LAB values that appear as shades of grey to equivalent shades of Black, while leaving other swatches alone to be dealt with by another script.

RGB/LAB swatches to CMYK

There’s another RGB/LAB converter, though this script converts all RGB/LAB swatches to CMYK values.

Faux Black fixers

There are two scripts that can take faux black values and convert them either to 100% black or rich black. The faux black is determined by CMYK values beyond certain percentages. In this case, any swatch that is over 70 Cyan, 60 Magenta, 60 Yellow and 90 Black will be converted to either 100% black or rich black. You can dig into the script if you like, and redefine what constitutes a rich black or faux black.

Remove unused swatches

This will remove any swatches not used in the artwork.

Styles, Master Pages and Layers

Let’s make sure that we only have the necessary styles, master pages and layers that are required for the artwork.

Remove unused masters

This script removes any master pages that have not been used in the artwork.

Remove unused layers

Next is this script that removes any layers that contain no artwork.

Remove unused styles and groups

This is a series of scripts that removes any styles not used in the artwork, as well as unnecessary style groups that may have been left, whether deep in folders or not. In the video it is combined into one “catch-all” script for convenience, but it is the work of many authors, so it’s not right for me to host it. Links to the originals can be found here, here, here, here and here.

Delete guides

Lastly, this script removes all guidelines in a document. I can see that there would be some use for guidelines to remain in a document, but felt it was worth demonstrating.

Preflight

To be sure that the artwork is completely free of issues, we want to make sure that there are no prepress issues. To make sure that the artist complied with the preflight that was associated with the document, there’s the preflight enforcer.

As shown on the Colecandoo Youtube channel before, I’ve prepared two scripts that will either warn or prevent a user from printing or exporting to PDF until all preflight issues are resolved.

So there you have it, over ten scripts that will help make housekeeping of InDesign files a lot easier. If there’s any that I’ve missed or you feel would be worthy of a future video, let me know via my contact page.

Various InDesign Mods… Part Two

In the third of the “must-haves” Colecandoo youtube series, I continue to look at InDesign mods that can be made using javascripts or free plug-ins. The first modifications are again javascripts installed into the startup scripts folder.

Updates

BookOpenAll.jsx

Theunis de Jong (Jongware), additions made by Martin Fischer and Oliver (Funkturm Mitte)

This update improves on Jongware’s original by adding several additional options to the InDesign book palette flyout.

Exportpop.jsx

John Hawkinson (MIT)

This is an alternative to Tomaxxi’s control background export script that was shown in the last “must-haves” video. Tomaxxi’s script forced the PDF export window to appear during a PDF export. Great if you want to see the progress of a PDF, not great if it’s a large file and you need to get work done.

Instead, this script pops up the background tasks dialog to display the PDF progress while allowing alterations to be made in the ID file that is open. A prompt appears once the export is complete. The original javascript contains the full path name and completion time in the prompt, but I’ve modified mine to just let me know it’s done.

Not covered previously

Preflight enforcer

Colin Flashman (Colecandoo)

Then there’s my own preflight enforcer scripts. These startup scripts will make you the most hated person in a design studio if implemented. They work by preventing the ability to print or make a PDF by either interrupting or disabling with a warning prompt until all preflight errors are clear.

Frans van der Geest’s collection

Next is the website of Frans van der Geest. He has created various startup scripts that add menu items to the interface. There are too many to cover here, but make sure to check out his site, being mindful it is in Dutch, so unless you speak dutch, I’d recommend using the Chrome browser and using its auto translate feature.

Non Startup-Scripts

There are some scripts that can make minor mods away from the startup scripts folder.

Two in particular are run from the regular scripts panel, but become part of the ongoing interface and only removed either at a software update or if preferences are trashed.

Richpaste

Marc Autret, Indiscripts,

Adds the “richpaste” option to the edit menu. Richpaste allows for cutting and pasting text from one application to another, but preserving minor formatting such as italics, bold, underlines; while applying the document’s paragraph style to the incoming type.

Spread rotation menu commands

Peter Kahrel

Adds three options to the pages palette – 90 CW, 90 CCW and clear rotation. Yes, these features already exist in this panel, but require navigating further into the panel. Peter’s script adds these features to a more obvious place in the pages palette.

Free Plug-ins

Other interface modifications are achieved using dedicated plug-ins. Most plug-ins are paid plug-ins and serve specific purposes, but from time to time the manufacturers offer free plug-ins that are always great to have.

Find/Change Queries

The Final Touch

A free plug-in from the Adobe Add-ons, it adds a dialog that lets you export find/change queries that you have created so others can use them.

Layout Zone

Automatication

Adds the “layout zone” feature – the ability to export a selection of object in InDesign to its own file.

Multido

65bit software

Adds two more options to the edit menu that allow undo multiple/redo multiple commands. In-tools has History scripts that perform a similar task, and can be accessed using keyboard shortcuts

API menu

Rorohiko

This adds an interface that shows plug-ins from Rorohiko.com. In this instance, it has several of the plug-ins that Kris has made freely available to the public

There you have it!

While the scripts and plug-ins featured are free, consider the time and the effort that the programmers spent creating them. If the use of their scripts have made you more productive and saved you money, consider a donation to them directly, or purchase one of their paid products.

If there’s any mods that you think I’ve missed, feel free to let me know on my contact page.

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