Data Merge to Unique Names script updated for ID CC 2018

Just a quick note that if you are a user of the Data Merge to Unique Names script, please note that the script has been updated for InDesign CC 2018. If you have not downloaded the latest version, please do so from the downloads page.

The update fixes a bug that would prevent merging to InDesign files due to a packaging issue. That said, make sure to read the instructions prior to use, particularly if using fonts that are dependent on a Document fonts folder for font usage in the file.

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Made it to Adobe Make-it 2017

Moments before the start of MAKE-IT 2017

Moments before the start of MAKE-IT 2017

Between August 2-3, the International Convention Centre in Sydney played host to the Adobe MAKE-IT conference, a gathering of close to 2,000 creatives and design professionals from Australia, New Zealand and beyond. While I was unable to attend the sessions on August 2 as the sessions were sold out, I was lucky enough to attend the conference on August 3 thanks to my employer – Openbook Howden Print & Design – providing me the leave at very short notice, for which I am truly grateful.

Speakers on the day of the conference included several creatives in differing fields including an animator using a variety of media; a conflict-zone photographer; a craft-based designer; a social media “disruptor” and author of the “Sharpie-art Workshop” book; and a self proclaimed “digital hipster”. Other speakers included several Adobe staff, including Adobe evangelists Paul Burnett and Photoshop guru Julieanne Kost.

While there were no jaw-dropping announcements about product releases or upgrades, Adobe did provide glimpses of ongoing upgrades and projects such as Project Felix, Adobe Character Animator, Adobe XD, Lightroom enhancements, Adobe Stock improvements, and a revamp of their Youtube site to make easier to follow tutorials.

The conference also provided me an opportunity to catch up with several speakers who had presented sessions the previous day, and whom I have met before at various CPN conferences such as PEPCON, The InDesign Conference and CreativePro Week.

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Jesús Ramirez, Julieanne Kost, Mark Heaps, Karen Alsop and Colin Flashman at Adobe MAKE-IT 2017. Photo credit: Mark Heaps.

As someone who uses InDesign for most of their work, I was a little deflated that the software barely had a mention during the conference. Nevertheless, programs that were more familiar to the rest of the audience such as Photoshop, Illustrator and After Effects – applications I also use regularly – featured predominantly.

It was great to see so many people both in attendance and watching online, and hope that not only that the event can return next year, but with greater scope to be the “Mini-MAX” event for Australians who can’t necessarily make it to Adobe MAX in the USA.

Quick-tip: rename all links in an InDesign file

When working with difficult clients, it can be tempting to take out some frustration on the clients’ files, such as naming links within a file rather inappropriately. An example would be a picture placed into an InDesign file with the name lousypicture.jpg. Seems harmless enough, but this is a tame example compared to what might be going through your mind as a reader. Also, no – I’ve never done this and I’ve always behaved in a professional manner to my clients.

Seems like harmless enough fun… until the client requests packaged InDesign files of their artwork. Then it’s easy for the client to see all of the inappropriate names that were given to the links in their artwork, and unless they have a sense of humour about it, expect to receive… negative feedback.

If you’ve been in a situation like this and needed to rename all links in a document, then scripter Kasyan Servetsky has an ideal script for you: batch rename and link. Once the script is run, it renames and relinks all links in an InDesign file based on their page number and their position on the page. So a name such as lousypicture.jpg will now become AA_0002_r1.jpg

I’d originally used this script four years ago when I received a strange use-case where a customer wanted the images from their annual report labelled in terms of what pages the images were on, and this script was quite handy for that.

However, I can see the more appropriate use-case of having to rename inappropriate or offensively-named links when handing files over to clients.

Of interest: New Data Merge techniques and quote bug

In the latest Colecandoo Youtube episode, four Data Merge specific features are covered, namely:

  • Adding faux-returns to a data merge field to split over lines, and subsequent limitations of this technique;
  • Using GREP styles to swap a character for a glyph during a Data Merge;
  • Highlighting field codes so that they are easier to see when not showing live data; and
  • A bug that occurs when a double-quote is at the start of any field in a Data Merge text file.

Faux returns within a field

The faux-returns technique is written about elsewhere, so rather than spoil their presentations, please read the articles directly from the appropriate sources:

I’m a fan of this trick, but emphasise that this is a workaround rather than a long-term solution, given that formatting is limited and there are more appropriate ways of accomplishing this task such as dedicated plug-ins or an XML workflow.

Swap characters for glyphs

Daniel Solis also features a clever trick to swap phrases with glyphs during a Data Merge that uses both GREP styles and ligatures. Again, rather than simply repeat the technique, please see his original video here.

A similar method can be employed using Indiscripts’ Indyfont script, but rather than swapping phrases with glyphs, will swap single characters.

Highlight Field Codes

The video also shows a method for highlighting field-codes when Data Merge is not in the preview mode. It relies on the [Basic Paragraph] style using a GREP style that contains a large highlight, and that any other styles in the document are based off of the [Basic Paragraph] style. It also means the document has to be styled correctly.

I’d demonstrated this technique following a real-world example of a live file where fields were very hard to see, and the file had to have an offset shell printed with variable data printed afterwards, so making sure the shell had no variable data on it was crucial. Using this technique would make finding the field codes much easier to see.

Double Quote bug

Also featured in the video was an issue that once again arose from a real-world example where a customer had provided a database that had double-quotes at the beginning of fields, but no closing quotes, resulting in rather unusual results.

 

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