Data Merge to Unique Names script updated for ID CC 2018

Just a quick note that if you are a user of the Data Merge to Unique Names script, please note that the script has been updated for InDesign CC 2018. If you have not downloaded the latest version, please do so from the downloads page.

The update fixes a bug that would prevent merging to InDesign files due to a packaging issue. That said, make sure to read the instructions prior to use, particularly if using fonts that are dependent on a Document fonts folder for font usage in the file.

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Adobe, mate, please add an Australian Dictionary to InDesign

In April 2017, Keith Gilbert wrote an article on InDesignsecrets highlighting the importance of understanding what dictionary Adobe InDesign was using when performing a spell check on documents.

This is particularly true for English speakers who live outside of the USA, UK or Canada who may not realise that there is no InDesign-installed dictionary specifically for their location.

There is no Australian Dictionary in InDesign by default

There are myriad countries that use English as its first official- or de facto language, and many are satisfied to use the English (UK) definition for their spelling. Australia and New Zealand are exceptions to this rule, but as I live in Australia, I will present the Australian arguments for using an Australian Dictionary:

With the exception of words unique to the Australian lexicon, there are other day-to-day differences between Australian English and other dictionaries, such as:

  • words that end in -ize in US usually end in -ise, such as criticise, realise…
  • words that end in -or in US usually end in -our, such as honour, colour, flavour, neighbour…
  • SOME words that end in -er in US usually end in -re, such as centre, metre. This is particularly a problem with metric measurements when represented in US English
  • SOME words that end in -og in US can end in -ogue, such as catalogue, epilogue… but obviously not all words such as smog, dog, jog…
  • spelling of words such as Mom/Mum, Tire/Tyre, sulfur/sulphur, aluminium/aluminum

Recognising this as an issue, both Microsoft Word and OpenOffice do provide for an Australian English dictionary. But this leads to the next problem:

InDesign can give a false impression that there is an Australian Dictionary

Take the following sentence that I have in Microsoft Word:

The ionised particles in the centre turn a red colour once the reaction is realised.

If I save this Microsoft Word file and place it into InDesign, InDesign applies the default spell-check to the text and highlights the problem words.

dict001

But if I cut and paste that sentence from Microsoft Word directly into Adobe InDesign using the clipboard defaults in the preferences and dynamic spelling turned on, here is what happens:

dict002

Note in the Character palette that the Language dropdown says English: Australian, so what’s the fuss? The problem is that InDesign is giving us a false impression. To the same paragraph, let’s type some words directly at the end of that pasted sentence – words that an Australian spell-checker would normally flag such as honor or center.

dict003

Still nothing, but the dynamic spelling should report these two words as being incorrectly spelled. What if I type some rubbish that any spell-checker should see?

dict004

Still nothing again (trust me, fxxxazzeyz isn’t an Australian word!) so any text that contains the character trait that was pasted from the original Microsoft Word sentence will be skipped from InDesign’s spell check, and it will use the default dictionary of English USA to check the rest of the text that doesn’t contain this character trait.

A similar technique of assigning text the [No Language] character trait is used to bypass spell-check and described in this indesignsecrets video:

This presents a real problem, given that none of the text with the Australian dictionary character trait are truly being checked for their spelling.

Installing an Australian Dictionary is overly-complicated

Sandee Cohen wrote up an article on InDesignsecrets detailing how to install a hunspell dictionary and there is another set of instructions on the Adobe InDesign help page on how to do this, but quite frankly both processes are more complicated than most users are prepared to tolerate.

Vote to change this!

There is a suggestion on the InDesign Uservoice page to add an Australian Dictionary to the interface. If you would like to see this added to future versions of InDesign, please vote here!

Post CreativePRO New Orleans update

It’s not often that I post an editorial on the site, usually the articles featured on the site outline a procedure, tutorial or general advice. For today’s post, it is worth standing on my soapbox to announce a few items:

Another great CreativePRO Conference

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This year’s CreativePRO conference was recently held in sunny (and humid!) New Orleans between June 4-8. As expected, the conference was fantastic and I left with even more pages in my notebook filled with tips, this time on Illustrator, Photoshop, and somewhat surprisingly, Excel. It was also an opportunity to appear on-stage at two brief CreativePRO organised events – the Ignite session and the CreativeWOW session.

The 2019 event will be hosted in Seattle, Washington, and marks the 10th year of the CreativePRO events that include the InDesign Conference and PEPCON.

25th article on InDesignSecrets

It was also during the CreativePRO conference that my 25th article on InDesignSecrets was published. As well as hosting this blog, I also prepare articles from time to time over at InDesignSecrets.com, so definitely check out the great articles there, as well as their Facebook page.

Youtube Hiatus is nearly over

Those familiar with my Youtube Channel will notice that it’s been some time since the last Colecandoo video was posted. Be patient, more videos are on the way. I can only say that 2017-2018 has provided perfect storm of events that have given less incentive to create video content on the Youtube platform, whether it be the “Adpocalypse”, demonetisation, or increasing the barrier of entry for monetisation. That aside, I would also like to add my Colecandoo character as part of the videos, and this requires more experience with Adobe Character Animator… as I say, the videos are on their way.

If you’re not familiar with my videos on Youtube, feel free to have a look here. As usual, if you want to be notified of new content, make sure to subscribe and click that bell that Youtube makes people click.

See you at MAX 2018

If you’re heading over to Los Angeles in October 2018 for Adobe MAX, I will see you there.

 

Change the background highlight of PDF form fields in a document

During the CreativePro conference in New Orleans, a question was raised during Chad Chelius’ session about Designing forms in InDesign and Acrobat: how to change the background highlight colour of the fill-in forms within Adobe Acrobat. It is possible to change the value of that colour via the Highlight Colour from the preferences panel, but this is an application-wide change, and changing the colour in one form will change the colour for all documents that are opened thereafter.

fig1

This will also only change the colour on the viewer’s PDF, not the PDF itself.

Luckily, it is possible to change the colour via scripting that will affect the current form but leave others alone. Take the following example – in this form, I would like the background to be grey, rather than the default blue:

fig2

Open the PDF that needs the background to change and open the page thumbnails panel. Right click on the page and select the page properties item.

fig3

In the new dialog, go to the Actions tab at the top right, and then add two actions: on Page Open, run a javascript, and on page close, run a javascript.

fig4

Click on the Page Open Run a Javascript selection and click edit, and in the new window, type the following and click OK.

fig4A

Click on the Page Close Run a Javascript selection and click edit, and in the new window, type the following and click OK.

fig4B

Repeat adding the page level scripts for each page in the PDF. This example has one page, but for a four page PDF, this would need to be done on each page of the PDF.

Save and close the PDF. Open the PDF again and the background has now changed to gray.

fig5

The two javascripts work by saving the current application preferences into memory, and then changing the preferences until the document is closed, and then reloads the original preferences.

The background of any PDF form opened will now be gray until the PDF is closed, so close the PDF and open another PDF to confirm that the background returns to normal.

fig6

If you would like colours other than gray, the javascript syntax for the colour can be found here:

A similar technique is shown in this article in the Acrobat Users forums.

 

 

Quick and Dirty comb-style forms using GREP Styles

I was recently asked to assist with the creation of a large amount of forms that were intended for a print output. The forms themselves were a “boxy” format that also had comb-style fields to indicate how many letters each area of the form should be.

combgrep1

The challenge with this particular brief was how to prepare the forms not only before the deadline, but so that they were also uniform in appearance. The solution was to create a paragraph style that had four GREP styles that would assign parts of the form, namely:

  • The start or end of the form
  • A letter space
  • A small comb
  • A large comb

Each part of the form is a monospaced font such as Courier New that has no fill or stroke, but has an underline and strikethrough that go to making the appearance. Take the following example that shows the style that represents the letter space:

combgrep2

The character styles that represent the start/stop lines or the small/large comb fields are effectively the same, but the horizontal scale is reduced to 3% and the underline and strikethrough options are changed to show different amounts of white (or none at all).

To make the form appear, characters that would not generally be used within the form are used to activate the GREP styles. For example, the pipe symbol will not be used in the form details, so this can be used for a start/end of form. Here is a list of the GREP substitutions made in this example:

  • | = start/end of box
  • ^ = white space
  • ` = small comb
  • © = large comb.

combgrep3

The following illustration shows the GREP styles in use, how a form would appear, and then how the text appears in the story editor.

combgrep4

There are several advantages of using this method to quickly make comb style forms, such as consistent sizing in forms, or easy to copy and paste portions of a form within a document.

However, there is a significant down-side to this method of form construction, namely that it is for print purposes only. While the forms can be created quickly for a print publication, the form fields do not translate that well to interactive forms via Adobe Acrobat using Acrobat’s Identify Form Fields feature.

combgrep5

 

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