Data Merge from InDesign to unique filenames script to remain FREE

Several months ago, I announced the beta version of a script that had been in development for some time – the ability to prepare uniquely named PDF or InDesign files from a Data Merge.

The Beta release of the script is now complete and the final version is now available from the downloads page. More importantly, it will remain as a FREE script for the InDesign community to enjoy.

If you have downloaded a copy PRIOR to 28 November 2015, it may have a time-limit that is drawing closer, so if you wish to continue to use the script, make sure to download the latest version from the downloads page mentioned earlier.

To see the script in action, I have also produced a series of Youtube videos on the Colecandoo channel.

I am working on a Pro version of the script that will contain enhanced file naming features and expanded export abilities such as export to png, interactive PDF etc. More information about this script will be made available closer to its release date.

I have also made custom versions of this script for specific requests, so if that is something that interests you, contact me via the requests page.

Colecandoo is now on Youtube!

Since the middle of the year, I’ve been feverishly toiling away on several projects. One has been the Data Merge to single record scripts (which is now available from the Downloads page), and the other has been to create Colecandoo tutorial videos to follow along with the articles that are published on this site.

That said, the Colecandoo Youtube channel has now been created and has several videos on offer at the time of writing:

  • Two videos showing the Data Merge to single record script in action;
  • The “Square Peg, Round Hole” GREP style trick;
  • Using the Chartwell Bars font to move a graphic on X-Y coordinates; and
  • Swapping paragraphs during a Data Merge.

More content will follow soon, so don’t forget to like and subscribe, and stay tuned!

Data Merge from InDesign to unique filenames – now a reality

Ever since I published the article “Breaking up is hard to do… InDesign files into individual PDFs that is!” on Colecandoo, it has been one of the most searched for and popular stories on this site.

I have also written two articles for InDesignSecrets particularly relating to Data Merge and unique filenames: Data Merging Individual Records to Separate PDFs and Data Merging Individual Records to Separate PDFs Part 2: via Scripting. While these methods work, I felt that there had to be a better way to accomplish the task.

Since returning from PEPCON 2015, I have been busy creating a javascript solution to the problem. The script is now at a stage where I am pleased with the results and would like to begin beta testing the script.

nothingselectedThe script is a user interface that is designed to work when ready to merge the records. The script:

  • Merges to uniquely named PDF or InDesign files;
  • Uses information from csv or txt in the Data Merge to create the filenames;
  • Creates web-safe filenames;
  • Provides warnings about duplicate filenames, missing images or overset text;
  • Can merge one record, a range, or all records in the database

Here are some more screenshots of the script:

resultsbadduplicatefinishedIf you are interested in trying the beta of this script, it can be downloaded from the Downloads page.

Script: export an InDesign file to split PDF ranges

For the last month, I’ve been feverishly working away on some Data Merge javascripts that will ultimately answer the question that is commonly asked on the Adobe Forums – is there any way to Data Merge to uniquely named PDFs directly from InDesign? I can tell you now that the answer is yes… but developing a one-size fits all solution that will keep everybody happy is another matter!

Even though these scripts aren’t being released just yet, the research did yield some information that could be applied in another script that is as equally sought-after – the ability to export an InDesign file directly to split PDFs. There are many that can export directly to single pages, but not many (if any at all) that can export a PDF from InDesign directly to PDFs that allow the user to choose how many pages long each PDF should be. Well now there is!

exportscreengrabIt’s simple to use. Open the InDesign file, run the script and the following dialog will appear. Just choose where you want the PDFs, what preset to use and how many pages each PDF should be, and click OK!

Better still, it’s FREE!

Download the script from this link.

Any feedback concering this script is greatly appreciated. If you would like to more information about the Data Merge scripts that are in development, contact me on twitter: #colecandoo.


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